I.Mark Achzenick – Announcements:Sign in and provide proxy forms
II.Ian Achzenick – Welcome!
Board Members:Mark Achzenick, Dave
Prochazka, Terry Deschenes, Mark Anderson, Tod Ray, Tara Bingham, and Rod Case.
III.Budget ReportsRod Case
·Presented end of year budget report – Checking
·Water Account $65,000.In CDs
Expenditures were close in 2010.Reports show $774.19 difference. Savings came from:
·Mowing, less than planned
·Sanican rental for part of the year shows
·Maintenance of community property– little done
·Entertainment – no Fall Fest provided
Areas where we did not save:
·Legal Fees – attorney time and property liens
for those who are considerably behind in dues– some not collected because of
·Mailings – went over for Cedar Grove issue
·Lakes – More spent than planned – more info from
·Roads – 2 projects have been started, but will
be done when weather allows
·Water:Evans projections came close. No roof on pump house provided savings,
but will be done.Surplus:662.83
2011 Budget –
Significant challenges for infrastructure upkeep, and more funds are needed, especially
for lakes and roads.
IV.Community Property:Rick Ward
·Mostly maintenance – lights, sanican, gazebo,
mowing.Rick says there were fewer
mowing this year – too wet.Wants to
start mowing earlier.Naus and
Achzenicks kids did the mowing.
·Marty Johnson asked:“Can we do something about the grubs so that
the moles will go away?”Absolutely.Rick wants to
encourage any resident interested to get involved.A new chair person is needed.
to committee.Terry Deschenes is
taking over the chair person. Thanks to Kara and Shawn, Brendan, and other
volunteers who have helped this year!
Completed 2010:Pot Holes, replaced turtles, etc.
1.Kitchin property:New culvert to address drainage issue
has been purchased.We have:.
trees, extended culvert ditch deeper.All that remains is to dig up driveway and palce culvert. Waiting
for dryer weather.
2.Potholes and water problems
on Ward’s road.Utility companies
came out and located power and cable lines running right up the ditch. We
are very concerned about digging in this area.We are working on a temporary fix of
placing sand and paver blocks in the potholes. Our hope is that this will
allow water to seep up through sand yet the pavers will provide a surface
upon which cars can drive.
2011 Plans:Estimate for drainage and repair 23K
3.Safety Issues:Snow removal and ice.Decided not to address snow, but have
addressed ice conditions.Mark
Anderson acquired a spreader to apply materials during dangerous
4. clean signs, fill road depressions that compromise roads bed.Clear brush and ditch maintenance.Tree- line maintainenance needed, damage
to resident vehicle reported.
Projected 2011 Roads
·Complete two major projects started in 2010
·Road safety $300 materials
·Misc maint by volunteers and tree services
·Road bed failure – 5 areas need attention.Fill with gravel, asphalt patches
Action: Complete existing projects, consider new annexation of
property next to Nau,, 7 potholes need attention, edge and ditches – 5
areas.Roadbed failure - 6 segments
For more information and to view the entire presentation made at the annual meeting Click here
Completed:Zone 3 added.New valves, meters, and regulators for zone 2
Committee:Keith, Rod terry Marty, Evan
Licensed operator, Ellen Winngham,, CMNW, does testing and acts as liaison
with the State.
System:Divided into three zones:Pressures are regulated and leaks have
planned outages occurred:for
metering, valves, leak repair were done in 2010.
Testing:Monthly bacterial tests – passed;
Inorganic compounds: Nitrates, Radon, Gross Beta, Gross Alpha, Radium 228,
all below state limits.
time of year HOA uses 19000
gal per day, which is better than the year before.
Annual Meeting pg 3
CONSERVE OUR WATER!
Dry Summers:Don’t water during the hottest part of the
day.Most is lost to evaporation.Use timers, and water at off peak times
between and .Walk your property and check for leaks!
plans:Generator, well site, leakage
Generator:Propane unit will be installed in
April-May.500 gallon propane
tank and piping.Much greater
reliability, long term fuel storage, semi auto operation.Eliminates 24/7 manual operation.
Well Site Upgrade Completion:Pump house roof to be replaced, awning
over generation wood structures to be painted.
Leak isolation and Repairs – goal
is to reduce distribution leakages to less than10% this year.
VII.Lakes:Bob Liebling – 2010:
For more information and to view the 2011 presentation made at the annual meeting Click here
maintenance plan at request of Board.
Lake four Lily pad infestation plan.
labor to cut and remove vegetation during summer.Moderately successful.
list of lake projects:Beaver
deceivers, tear down beaver dam, plant tress, Install wire fencing, pull
Lake survey: water sampling, winter lake depth.
Lake survey continues, beaver deceiver work parties,
water samples, work parties for dam demo and noxious weeks, establish lake
oriented activites, herbicide treatment of lakes 3-4.
Plans:Explained lake drainage and LakeSize
– CommunityLake is 8 acres.
·Identify problems and look for solutions
Goals: preserve property value, protect water quality from becoming
harmful, protect habitat, and develop community activities such as BBQs fish
derby, toy sailboat regatta, teen activities, New Year Polar Bear plunge, kayak
or canoe races.
Surveys: Identify plants, test water, survey lakes depths, locate
·Fecal Coliform Levels – lakes have different
values – more research is needed
Control Alternatives for plant problems:
·Hand pulling by volunteers or paid labor.Mechanical weed cutters by consultant,
chemical herbicides by consultant.
LakeMaintenance Annual Costs.
·1st chemical treatment: $ 4165 plus
·2nd mechanical treatment $5250,
·Water tests $1040
Costs will decrease:Lakes can
only be treated 2 out of three years.
Annual Meeting, pg 4
Presented photos of
plants are filling in lakes 5,4,3,2, so they are turning into swamps.Loss of oxygen means fish will die.Water flow is needed for healthy lakes.
Value of Lakes:Conservatively speaking, property value can
be affected 8-10%, so 400,000 =$32,000-$40,000
“Cost of maintenance is high, but to not maintainis higher.What do we want?Let it fill
in?Or active lakes”
new neighbors and gives materials.
VIIII.Emergency Prep: Mark AndersonNext
Introduction and thanks to volunteers
overall emergency plan
the plan for the community to be as independent of the 911 system as
the community prepare for future emergency
Meetings: 5 Zones have been set up. Let Mark know if more info
Meeting in 2010
hazards can we identified, up to date fire ex, water distribution, knowing
location of utility shut offs, how do we handle downed power lines.
will be utilized more for other issues such as snow.Channel 14 is our community
Extinguishers:Must be large enough
to handle the fire at hand.It must
be available and working, fully charged.The operator should be familiar with it so reading directions isn’t
Types:Dry Chem multi purpose use
Halon:Gas for chemical reactions in burning fuel
Water:Class A fire only
Numerical ratings; Good one to
have in the kitchen is a 2A10BC extinguisher.
Use:“PASS”Pull Aim Squeeze, and Sweep
Stand back about 8ft, squeeze the handle, aim at base of
fire!After it appears to be out, watch
it – it may re-ignite.Never turn your
back on a fire.Make sure you have an
to the board and committee chairs and members.
up to volunteer on committees
Ray and Dave P. have agreed remain in their current positions.
and Tara will no longer be on the Board.
Meetings can be attended by anyone in the community.
L. has agreed to run for Board position.
Nominations from the floor?
discussed, and meeting times.
Ayers and Teresa Johnson have volunteered for secretary and Board.
VVI.Dues Increase:Rod Case
Old dues $220.127.116.11 general, water 39.44.
lots pay general dues.Not all have
Cedar Grove do not pay roads fees.
2011 we will receive 15,801.
Yearly Expenditures over the past 5 years: :14,807
“We have met budget for 12 years”.
increase is necessary now for increased roads and lakes maintenance, and
basic infrastructure, legal, insurance, etc.
Expected budgeted costs:30,450.
dues increase 14.45 per month.129.53 per quarter.
Discussion by members from the floor:
need dues increase for lakes and roads”
in the community is necessary!”
desperately need treatment and the roads need attention now!”
need to be paved! Lots of us are
getting older and our ability to volunteer is diminishing.We need to be prepared to pay for these
improvements.Four Lakes is a
wonderful place and we need to invest to keep it that way.”
need to keep the quality of life good here.We can build up funds to not just
maintain, but make it better. This is not a whole lot of money to preserve
need to protect our property values”
are like a melting snowball melting. We need to step up!The Board has been very modes in their
Call for community
vote by ballot by those attending.
Motion passed47-0.45 votes were needed fro a quorum.