In attendance: Rod Case, Tara Bingham, Dave Prochazka, Tod
Ray, Mark Anderson, Mark Achzenick, Terry Deschenes, Bob Liebling, Brenden
1. Approval of January Minutes - Approved
2. The Annual Meeting Preliminary Agenda
A sign up sheet will be available for
people to volunteer for committees and projects; Rod will check off names of
people who enter – indicating those who are not eligible to vote
Rod will present the 2010 Budget Report,
to be followed by 2011 budget projections
Committee budget presentations will be
presented by chair persons
Emergency preparedness presentation by
Mark Anderson. Mark Achzenick will
provide fire pit for the demonstration.
Ian will do a volunteer appreciation and
Trustees will be nominated and elected.
Dues Increase Presentation will be done
by Rod Case. A vote by ballot for this
issue will follow. Language presented
should explain two options: 1. Quarterly
lot dues will be raised to $128.19, which is an increase of about $14 per
month. This does not include water. Option 2. No dues increase, which will mean
that the community infrastructure will erode.
A Quorum of 60% of lot owners must be
present at the meeting to call for a vote.
Two-thirds of those attending must vote yes to pass the increase.
The Ballot will have two boxes for
participants to check. Ballots will be
collected and counted.
Terry will create ballots. Ian will create sign up sheets. Rod will check names at the door.
Terry will present information about Cedar Grove
Rod will present information about Passage
A short question/answer period will be held at
Report: Rod Case –
mailed invoices are not being accepted.
A lien has been started on the Stykal property.
expressed the need for a meeting with the association’s attorney regarding
liens. There is a question about
the effectiveness of the process. Rod will followup with our attorney and
bring recommendations back to the Board.
Ray asked about management of increased funds by the Board. The discussion that followed resulted in
the Board’s restatement of their good faith effort to follow budget
guidelines presented at and voted upon at the Annual Meeting.
17, 2011 pg
4.Roads: Mark Achzenick –
will replace signs that have been recently knocked down. He will also do the striping again when
the weather is warmer.
ice melt spreader has been purchased by the roads committee. Mark Anderson is organizing a group to
manage its use
Achzenick has a list of new watch areas that he will share with the
community at the Annual Meeting.
cobblestone project didn’t go well the first time because of the heavy
rains. The crew will wait until
better weather to attempt it again.
Kitchin’s project is waiting for Glen to initiate.
has talked to the Parks about a use fee for the roads.
will pass all road committee info to Terry Deschenes
5. Water: Terry Deschenes –
generator has been identified. The
cost will be approximately $8000.
The Health Department must do a sanitary survey which will cost
new chairperson is needed.
mole problem in the park is out of control. The Board welcomes ideas to address this
issue from the community.
and Riley will submit a bid for mowing.
7. Entertainment: No new business
chair person needed. Delainy does
not wish to continue as chair, but is willing to help whenever
8. Lakes: Bob Liebling
is investigating how much longer the county will take to finally approve
the lakes maintenance permits. The
county has been very slow in getting this done, despite the money paid by
the association. Now they are
charging an additional $178 an hour to review the documentation. The Board decided that a letter to Regan
Dunn and Dow Constantine should be written. Terry and Bob volunteered to write the
letter, and to contact the Rural Liason to see if she can do anything to
expedite this process. Rod will
provide copies of all invoices billed by the county to include with the
has to clear Lake #3 weekly and he could
use some help. If the clearing is
not done serious washouts could occur.
Board voted to put the issue of the permits on hold for one month so that
the new Board could review and address this issue. Bob has instructed the county to stop
any further actions that would result in billing to Four Lakes.
No new business
Fourlakes Board Meeting February 17, 2011 pg 3
drafted a letter to officially welcome new neighbors to Four Lakes.
provided signs regarding the recent mail theft and a notice for the Annual
Meeting for several Board members to put up.
Members will contact people in their zones to personally invite them by
phone by February 25th,
Association Secretary will be appointed by the new Board.
Preparedness: No new business.
Grove No new business
Next Meeting: TBA.